Basic Education Management Information System (EMIS) Reporting. School districts that attempt to comply with the EMIS reporting requirements of the State through the use of data manipulation and reporting techniques not supplied through NWOCA may submit their reporting data to NWOCA as part of their Basic Membership Fee. The district must fully comply with all the reporting requirements and formats as specified by the Ohio Department of Education in submitting this data. Community Schools or other non-member entities may also contract with NWOCA for EMIS Services.
Student Biographical Data. This basic module provides for current student related data and includes parent and school related information. This data is organized to facilitate the other standard services (e.g., attendance and grade reporting). It is also the root file from which data is extracted for the EMIS reports.
Student Attendance. Daily student attendance is tracked with a customized breakdown of types of absences requested by the district. NWOCA assists in setting up and monitoring the system to ensure that districts conform to EMIS reporting requirements. Attendance records track tardies, absences, suspensions, expulsions, as well as school related functions which result in classroom absences. NWOCA provides district tailored forms for attendance gathering. In addition, a full range of listing and analysis reports are offered. NWOCA also provides a series of "alert" reports which automatically run nightly, providing districts with daily reports of students who have reached critical levels of absence or tardiness, requiring staff intervention. Letters to parents can then be generated by the system when desired. History of attendance is maintained throughout enrollment in a given building.
Scheduling. Computerized scheduling is offered in two modes: batch scheduling (before a school year begins), and on-line scheduling for individual students (typically for students registering or changing schedules after the school year begins). Extensive features are available to control scheduling logic. Course scheduling priorities, sequencing rules, and class sizes are standard parameters of control. Advanced scheduling logic also allows multiple scheduling passes, which allows relaxing of rules enforced on the first run so as to allow more students to be scheduled with the rules that are normally applied in manual scheduling procedures. NWOCA scans individual student course requests for schools that select this entry method. Final schedules are printed on NWOCA printers at the beginning of school year. Student schedules include student fees charged by the district. There is no limit to the number of scheduling runs which a school is allowed to make in finalizing both teacher and student schedules. Course and student enrollments are exported as needed for EMIS reporting throughout the year.
Grade Reporting. NWOCA provided several applications that allow teachers to enter their grades via a web page. When a district feels that all data is complete and accurate they authorize NWOCA to print the official copies for distribution. NWOCA personnel monitor the entire process to ensure that the required attendance programs, grades, and comments are properly entered so that timely and accurate data is reported. A quarterly interim reporting is also offered. It includes only grades and comments and is printed on standard narrow white paper.
Fee System. Class fees, general fees (e.g., assembly fees), and special fees (e.g., library fees) can be assigned by the system. The software allows for proration of fees based upon time of enrollment and withdrawal. As scheduling and class sections are changed during the school year the fees are automatically assigned and credited. A fees screen provides on-line information to staff personnel involved with fee collection. The fees system integrates with grade reporting so that grade cards for students with fees owed can be generated separately to save manual sorting.
Graduation Requirements. Schools with grade reporting have access to a Graduation Requirements system which is an on-line monitoring of students' progress toward graduation. It monitors the required course completion as well as the total number of credits earned. This powerful use of history data and current year records allows guidance counselors and principals to list students falling behind in graduation requirements on a grade level basis. Both on-line screens and printed reports allow for finding the students in trouble.
Database Management, Basic Training and Telephone Support. NWOCA personnel establish the database environment for each reporting entity including the rules by which grade reporting, course credit, and graduation requirements are administered. NWOCA also schedules training sessions for the training of new employees in the districts who need additional experience and training with Student Services software. The sessions are also scheduled for retraining and review of procedures for other employees who request help.